Executive Assistant

Full-Time

STATEMENT OF THE AGENCY

The Samuel Field Y is a non-profit, multi service agency with flagship sites in Little Neck, Bayside, Forest Hills and 33 additional sites throughout the community that provides a diverse array of programs and services to over 35,000 mission is to sustain and enhance the quality of family and individual life for all members of our community, regardless of religion, ethnic or cultural background, national origin, gender identity or expression, sexual preference, age, or disability, within a pervasive and inclusive environment that facilitates individual growth, meets individual needs and builds community. We accomplish this mission through a broad range of social, educational, and recreational services that reach community members of all ages and backgrounds.

Job Description:

The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. Sophisticated computer expertise is required. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Job Responsibilities

  • Provide high- level support in a one-one working relationships with the CEO, COO and CPO as well as project-focused work with other members of upper management.  
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO
  • Manage the calendars of the executive team
  • Serve as a liaison to the Board of Directors and senior management teams;
  • Oversee the packaging of foundation grants, City and State Discretionary and Capital grants including the management of all required attachments
  • Offer additional administrative support as needed on various projects
  • Manage the email of the Chief Executive Officer
  • Draft agency emails, Board correspondence and letters from the Executive staff
  • Maintain electronic files of all pertinent agency documents

Education and Experience Requirements

  • Bachelor’s degree required, Master’s preferred
  • 3-5 years of experience preferably in a not for profit organization
  • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat and Social Media web platforms and the G-suite including Gmail,  Google Calendar and the Google Drive including the ability to live-edit documents
  • Must be able to drive and be willing to travel between multiple agency sites and within the NY Metro area.

The Executive Assistant must be creative and enjoy working with others; have outstanding social skills and emotional maturity; possess incredible attention to detail in order to send out correspondence without having to edit or reissue; be committed to the mission and purpose of an extraordinary social service organization within the Jewish communal network; be comfortable working within a fast-paced, demanding work environment and be capable and willing to travel between multiple agency sites. Occasional weekend and evening hours will be necessary.

Send resume with cover letter to GRideout@sfy.org with the subject line "Executive Assistant"; only qualified candidates will be contacted.

The Central Queens Y and Samuel Field Y is an equal opportunity employer/program

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Samuel Field Y
58-20 Little Neck Pkwy
Little Neck, NY 11362
(718) 225-6750
SFY@SFY.ORG 

Bay Terrace Center of the Samuel Field Y
212-00 23rd Ave
Bayside, NY 11360
(718) 423-6111
BTC@SFY.ORG

 


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